Any time a student organization uses a Harvard trademark, such as the Harvard name or the Harvard College shield, it should be made clear that the organization is both student-run and recognized by the College. The articulation should appear in any context which includes the Harvard College shield or other Harvard insignia. This includes situations where the organization's logo incorporates the College shield.
- Some student organizations make this affiliation clear through their name alone by including either: (a) "Harvard Undergraduate" or (b) "Harvard College" and "Student(s)" in their organization name.
- However, for other organizations - such as organizations who choose not to use "Harvard" in their name, or organizations with grandfathered names that use a different naming convention - the affiliation must be made clear by way of a separate statement called an articulation of affiliation. The recommended phrasing for the statement of affiliation is "a student-run organization at Harvard College."
The articulation of affiliation should be placed in a prominent location and in a font size comparable to other fonts being used, such as directly under the organization's name in the header.
Articulation should also be used by these organizations in all correspondence with the general public. Contexts of where this language should be used include, but are not limited to:
- Website and social media accounts
- Fundraising letters, packets, and other solicitations or requests for sponsorship
- Conference and other event advertising and materials, including event-specific websites and registration pages
- Invitations to speakers
- Invitations to award recipients and other honorees
- Organization-sponsored scholarship materials