Log in to SOCO and add an event to your organization's portal under Events. Set the visibility of the event to be open to the community so that it also appears on the College Calendar.
The 'You're Invited' email newsletter highlights arts, cultural, and social events by student organizations and is sent out mid-week, every week. Events must be open to all students on campus to be advertised. To be considered for inclusion, add an event to your organization's event submission form. Once your event is populated on the SOCO calendar, fill out the DSO Publicity Request Form, also found on SOCO.
Sandwich Boards are located in the walkway between the Yard and the Science Center. Student Organizations can reserve one side (numbered) of a sandwich board through FAS RoomBook. Use the "Sandwich Board" form under the Reservations menu. DSO sandwich boards are black and located between the Science Center Plaza and Thayer.
Student Organizations can poster on Yard Bulletin Boards and Kiosks on a first-come, first-served basis. The boards are cleared routinely every Monday and Thursday at approximately 8:00am (in the event of a holiday, boards are cleared the following morning also at 8:00 am). Please note that weather or other facility-related priorities may delay the clearing of posters.
The Student Leader Newsletter is a key communication sent to all student organization officers. The newsletter contains important deadlines and opportunities for your organization. Watch for it, read it thoroughly, and share it with your members as you think would be helpful. This newsletter is sent to all currently listed officers on SOCO. To make sure your organization is receiving information, please keep your officers updated on SOCO. Newsletters are sent out twice a month during the academic year.
The Yard Bulletin is a weekly newsletter for first-year students. Content includes upcoming events, campus resources, opportunities, and reminders. The Bulletin also highlights programming by the First-Year Experience Office. Student organizations are welcome to submit their events or recruitment information to: yardnews@fas.harvard.edu.
Distribution of printed materials in the Houses, dormitories, Annenberg Hall, or on Harvard property should be done thoughtfully, strategically, and keeping in mind issues of environmental sustainability and waste reduction. The Faculty Deans and the Resident Deans of First-Years have the right to regulate the time, place, and manner of distribution in their areas. Student groups may also wish to use the distribution services of Harvard Student Agencies. For distribution of materials outdoors, all student organizations must secure the venue in advance.
Where to Post: Use only designated bulletin boards and kiosks. Posting on doors, fences, poles, or sidewalks is prohibited and may result in a loss of privileges.
Restricted Boards: Boards inside classrooms or specific departments require prior approval from those offices.
Required Info: Every poster must clearly display the organization’s official name and contact info (including accessibility details).
Removal Schedule: Boards are cleared every Monday and Thursday morning.
City Ordinances: Affixing materials to utility poles is illegal in the City of Cambridge.
Student organizations are prohibited from advertising events by using balloons in Harvard Yard. In rare circumstances, permission may be granted by the Student Engagement Team. Many venues also have restrictions on the use of balloons. If balloons are permitted in a venue, we recommend you only use non- latex balloons out of concern of those with latex allergies.
To reserve a table in the back of Annenberg during lunch or dinner, fill out a tabling permit at the First-Year Experience Office during business hours (M-F 9am-3pm). Student organizations can reserve up to two primary and two secondary mealtimes. Tabling often fills up quickly, so plan ahead for this opportunity.
To reserve a table for publicity in a House, contact the appropriate House Administrator.
Table tent advertisements and digital “poster” displays in the dining halls are free for any recognized organization and reservations are accepted on a first-come, first-served basis. Groups are limited to one table tent advertisement of 75 words or less per semester and may be accompanied by a logo if space permits. Digital posters should be horizontally formatted and are limited to posting for up to one week. To make a reservation, contact Crista Martin from HUDS at crista_martin@harvard.edu.
To advertise on the electronic kiosks in the dining halls and other locations around campus, email the poster to soch@fas.harvard.edu. Posters must be horizontal jpgs (ideally 1000 pixels wide by 738 high), 300 dpi or better, and free of copyright-protected images. They must also include your organization's name, and accurate information regarding the date, time, and location of your event or performance. Failure to include all the required information may delay your poster's run time.
Recognized student organizations can request a spot on the Plaza to do tabling/flyering/publicity. Tabling is permitted after 10am, only with battery-operated devices for sound amplification. Please submit your application here.
Recognized student organizations can request a spot on the to do tabling/flyering/publicity. Please submit your application here.
