Corporate Support

Harvard is committed to ensuring that students have an undergraduate experience that is not overly commercialized. For more information, read the Provost's Summary of the Principles Governing Commercial Activities. Therefore, it is important that student organizations structure relationships with corporations, businesses, and other supporters effectively and appropriately to align with University and College policies.

Educational activities of the university, including student services, should be free from intrusive commercial aspects (e.g. advertisements on "Harvard.edu" are prohibited).

The Student Engagement Team is available to provide feedback on an organization's fundraising plans with corporations, etc., to ensure the proper dynamics of this relationship following Harvard policy.

When to Fill Out a W-9 Form

  • When withdrawing from your student organization's gift and/or endowment funds
  • When requesting reimbursement for any student organization expense
  • If your student organization goes through a name change
  • To reactivate the vendor record for any purpose listed above

How to Fill Out a W-9 Form

Below we've guided how to complete a W-9 for your student organization, please find the online version of the W-9 form:

  • Line 1: Official Student Organization Name.
  • Line 3: Student officers should select the federal tax classification originally selected on the SS4 form when the organization applied for an EIN. Generally, student organizations that are not separately incorporated or otherwise formed a separate legal entity, select "Other," and indicate "student organization" or "social association" on a W-9.
  • Line 5-6: Your organization's SOCH Address: Student Organization Center at Hilles (SOCH) 59 Shepard Street, Box ### or Room ### Cambridge, MA 02138
  • Enter your organization's Employer Identification Number (EIN).
  • Officer signs and dates the form.

Note: your organization's SOCH mailbox address, EIN, and Official Name can be found on your organization's SOCO page. If you have any further questions contact the Assistant Director of Finance and Administration for Student Engagement: olivera@fas.harvard.edu