If your student organization has developed independent programming (i.e. mentor program, summer program, tutoring program, youth conference, tournament, including virtual programming) involving anybody under the age of 18, virtual or in person, you have to contact Director of Leadership and Student Engagement at publicservice@fas.harvard.edu
If your program engages young people under the age of 18, please make sure you do the following:
- Read and comply with the requirements in the working with minors policy document: https://youthprotection.harvard.edu/policy. This includes registering your program (contact: publicservice@fas.harvard.edu)
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Have forms for parents/guardians that
- Authorize participation for their minor child
- Provide emergency contact information for participants
- Include media releases to allow taking and publishing photographs in promotional materials
- Release Harvard University and all affiliates from all liability
- Create clear information/instructions that are easily available for parents/guardians/chaperones (i.e., location of programs, proposed travel plans, daily schedule, emergency procedures)
- Train all adult staff on safety, boundaries, and appropriate developmental expectations.
- Note that minors are NOT allowed to be in student resident halls overnight and are restricted to common areas for any events held during the daytime.
The full minor policy can be found on the Harvard Youth Protection website: https://youthprotection.harvard.edu/policy. Training modules are available at: https://youthprotection.harvard.edu/training.